Executive Board Positions

• League Scheduler
• Team Parent Coordinator
• Sponsorship Coordinator
• Snack Shack Coordinator
• Communications Director

General Board Positions

Ballpark Operations

• • Asst. Field Manager
  • Asst. Snack Shack Coordinator

President

• • Generally supervises, directs, and controls the business and the officers of the league
  • Presides at all meetings
  • Assures that rules, policies, and principles of the league are observed and enforced
  • Casts tie-breaking vote at Board meetings, if necessary
  • Is the principle contact from the league for RBUSD, the City, AYSO, the insurance company, and all other non-Sunset organizations*
  • Responsible for managing lawsuits and insurance*
  • Is a member of the league’s Discipline Panel*

Executive Vice President

• • Assumes duties of President in the event of absence or disability
  • Is the league’s Safety Officer and a member of the Discipline Panel
  • Is the league’s parliamentarian

Secretary

• • Maintains minutes from Board meetings
  • Sets up and monitors remote meetings, including Board meetings, trainings and managers meetings

Treasurer / Chief Financial Officer

• • Maintains the books and accounts of the business transactions of the league
  • Responsible for depositing and disbursing money
  • Pays bills and vendors
  • Presents financial books to the Board at reasonable times for inspection
  • Recommends a budget to the Board*

Player Agent

• • Is an advocate for all players
  • Represents the Executive Board and players in all alleged Code of Conduct violations; member of the Discipline Panel*
  • Responsible for ensuring that all adult volunteers are compliant with their background check requirements before interacting with the players*
  • Responsible for making sure the league is in compliance with state and federal law and the background check requirements of PONY Baseball and USA Softball*

Registrar

• • Processes all player registrations, division and team assignments, and uniform orders, or supervises a non-Registrar
  • Board Member if delegated those assignments*
  • Makes sure players in the recreation, Select, and All-Star seasons have paid the required fees before participation*

Baseball Commissioner

• • Responsible for all areas of baseball operations including playing rules, organizing evaluations, forming teams, recruiting managers and clinic coaches, organizing clinics and tournaments, and monitoring managers and code of conduct adherence
  • Member of the Discipline Panel*

Asst. Baseball Commissioner

• • Assists the Baseball Commissioner as directed

Softball Commissioner

• • Responsible for all areas of baseball operations including playing rules, organizing evaluations, forming teams, recruiting managers and clinic coaches, organizing clinics and tournaments, and monitoring managers and code of conduct adherence
  • Member of the Discipline Panel*

Asst. Softball Commissioner

• • Assists the Baseball Commissioner as directed

Ballpark Operations Manager

• • Charged with the general preparation, maintenance, development, and improvement of all playing fields
  • Determines when fields are closed due to bad weather or playing conditions

Asst. Field Manager

• • Assists the Ballpark Operations Manager as directed

Equipment Manager

• • Charged with organizing league equipment
  • Procures all equipment and supplies need for league operations
  • Preforms annual inventory audits to ensure adequate supplies are available for all teams and facility usage
  • Maintains and repairs all outdated or substandard equipment
  • Provides accurate processing of equipment issuing and collection at the commencement and conclusions of all seasons

League Scheduler

• • Maintains a league calendar that includes all league events
  • Coordinates practice and game schedules and secures field availability from RBUSD and the City

Team Parent Coordinator

• • Organizes team parents
  • Organizes initial team parent meeting
  • Coordinates team picture day and makeups
  • Coordinates with treasurer and snack shack coordinator to ensure parent participation for snack bar operations
  • Assists with fundraising and tournaments, including ordering trophies/medals

Sponsorship Coordinator

• • Responsible for all fundraising activites
  • Secures all major sponsors for fields, cages, cargo container, and snack bar
  • Secures all banner sponsors and actively recruits new sponsors

Snack Shack Coordinator

• • Ensures the smooth operation of the snack shack, including maintaining the facility, purchasing food and supplies, and working with the team parent coordinator to train and staff parent volunteers

Asst. Snack Shack Coordinator

• • Assists the Snack Shack Coordinator as directed

Communications Director

• • Maintains the league’s social media accounts, including posting weather and clinics updates

Division VPs

• • Supervises the managers and play within their division
  • Helps with evaluations and the player, Select, and All-Star drafts
  • Works with the registrar to fairly add players to teams after the draft, as necessary or appropriate
  • Coordinates with the Player Agent ensure that only adult volunteers who are compliant with background check requirements work with the kids
  • Presents trophies and medals to their division during Championship Day